Information Body of Knowledge

Information Lifecycle

Information Lifecycle

The information lifecycle is a common term used to describe the pathways in which information flows in an organization. While it is often expressed in terms of stages, it can also be used as a tool to map specific organizational flows. Many versions of the Information Lifecycle have appeared from a variety of sources over the years, however here is our simplified version:

  1. All information flows begin at Capture (see Capture).
  2. Information then becomes useful to the organization and it moves into the Collaboration phase. Collaboration may be as simple as a technology showing the information to a person or as complex as multi-user editing and workflow.
  3. Version control is often applied as changes or edits are made.
  4. Information is then retained and/or stored based on either Records Management principles, Retention Management principles, or is simply retained as organizational Information.
  5. Any organizational information may be subject to legal holds or discovery. Therefore, throughout the lifecycle there should be an applicability of holds or discovery.
  6. Finally, information should be either disposed of or archived.
The Information Governance Conference 2018